To search jobs outside of the Americas,
please visit our International Site.
Share This Page
Job Details

Mobility & Immigration Coordinator


Are you looking for an opportunity to shape a better world?

Arup is the creative force at the heart of many of the world's most prominent projects across our industry. We offer a broad range of professional services to clients around the world that combine to make a real difference to our clients and the communities in which we work.

We’re currently seeking a Mobility and Immigration Coordinator in our New Jersey office. This position will provide functional support to the Region in the administration of international and regional assignments, immigration and tax compliance. Position reports to the Regional Head of Mobility.

In this role, you will:
•Provide proactive day-to-day support for Regional mobility practices in-line with established policies and programs.
•Handle the immigration process and associated assignment regulations/task for all international moves into the Americas Region working in close liaison with the HRBPS and the firm’s Immigration Attorneys.
•Maintain Assignment Pro (IMIS) system for the administration of international assignments into the Americas Region.
•Coordinate and produce assignment letters/contracts and other documentation; briefs assignees and answers routine assignment related questions.
•Assist in reviewing monthly assignment and visa expiration reports and liaising with Regional HRBPs to confirm the way forward for upcoming expirations and taking action on agreed outcomes.
•Assist with assignee questions and support a successful mobility experience for all regional assignees.
•Liaise with Finance and Payroll as necessary to provide assignment compensation information and preview Shadow Payroll.
•Participate in the review of process and vendor relationships and work with the Head of Mobility to implement changes.
•Help with preparation of data and information for regular mobility reporting and immigration audits as needed.
•Update and maintain mobility information on Regional intranet site
•Participate in Global and Regional Mobility projects and initiatives.
•Assist in audit and reconciliation of mobility data.

Typical requirements would be:
•Bachelor’s degree in HR or related field.
•Minimum 2 years Human Resources/Mobility experience in a professional services environment. Working knowledge of US and Canada immigration requirements and processes Experience in international mobility is a plus.
•Ability to multitask while maintaining high degree of confidentiality, attention to detail and accuracy.
•Outstanding prioritization and organization skills, with ability to work independently, and use good judgment to deliver high-quality results.
•Ability to work in a fast-paced, deadline driven environment while maintaining a professional demeanor
•Strong client/customer service orientation
•Computer proficiency and technical aptitude with strong skills in MS Word, Excel, PowerPoint, Outlook.
•HRIS experience in Oracle, DayForceand AssignmentPro platform preferred.

Arup offers an outstanding benefits package including healthcare, 401k match, time off and profit share.

Arup is an equal opportunity employer committed to a diverse and inclusive work environment where our people are encouraged to thrive.

Job Number: EDI00002P
Category: Human Resources
Location: Edison, New Jersey
Date Posted: None